Constitution

This dramatics organization, known as Lower Merion Players, shall maintain its status as a community organization, providing a fun and educational environment for the theatrical world through a student-run process.

(Beyond the PLAYERS constitution, acceptable behavior is outlined by the LOWER MERION SCHOOL DISTRICT’S RULES AGAINST DRUG, ALCOHOL AND TOBACCO ACTIVITY BY PARTICIPANTS IN INTERSCHOLASTIC ATHLETICS AND OTHER PERFORMANCE ACTIVITIES)

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Article III -- Board Responsibilities

Section 1

1. Each year following the conclusion of the spring show, the executive board shall be elected for a one-year term in a direct election open to all active members of Players.
2. Each one-year term shall run from the last day of regular (non-senior) finals following the election until the last day of finals in the following year.
3. The new Executive Board shall work in conjunction with the old Executive Board to facilitate a smooth transition during the period directly following the election until the last day of finals. The new Executive Board will run Executive Board responsibilities, such as Reading Committee and Open Board Meetings with any guidance necessary from the old Executive Board.

Section 2
The officers of Players shall be as follows: President, Vice President, Treasurer, Secretary, and Thespian Representative. The elected officers shall work cooperatively and collectively from a committee referred to as the Executive Board.

Duties of the Officers:

1. The President shall be the chairperson of Lower Merion Players and the Executive Board and shall represent Players at all functions. The President is responsible for scheduling meetings for the Executive Board and preparing agendas for these meetings.
2. The Vice President shall share the duties of the President and assume the duties of the President upon the President’s absence. The Vice President is responsible for seeing that this Constitution is adhered to, and to update and maintain this Constitution to better suit the interests of Players. If deemed necessary, the Vice President may convene a Constitutional Revision Committee, but the Vice President may make revisions to this Constitution with the unanimous approval of the Executive Board in conjunction with Article VI, Section 2 of this Constitution. The Vice President shall also be responsible for the maintenance of the Post Mortem binder in conjunction with each show’s Production Manager.
3. The Treasurer shall keep accurate records of the financed and financial dealings of Players. Any financial dealings within Players must be approved by the Treasurer. Moneys shall be given to the Head Coach or deposited in the Players’ account. The Treasurer shall also maintain an open means of communication between Players and the Players’ Booster Club, an account unaffiliated with the school and generally maintained by a parent of an active member of Players.
4. The Secretary shall be responsible for recording, posting, and organizing the reading of minutes of all meetings and shall be responsible for all correspondence pertaining to Players. The Secretary shall be responsible for keeping necessary files of the events of Players as well as be responsible for running Reading Committee.
5. The Thespian Representative shall be responsible for the organization of Thespian Troupe 801 and shall act as a liaison between Thespians and the Executive Board. The Thespian Representative shall take charge of the awarding of points and company transcript credit and shall keep attendance records of the Players. The Thespian Representative shall organize and plan any Thespian activities, such as group trips to see theatrical productions outside of Players.

Section 3
The function of the Executive Board shall be defined as follows:

1. To serve as an official body representing Players.
2. To execute decisions regarding the organization of the club with the advice and guidance of the Head Coach and coaches.
3. To consider suggestions made by the reading committee with advisement from the Head Coach and coaches concerning the selection and presentation of plays.
4. To appoint student staff positions for individual plays by means of an application and interview process.

Section 4

1. In the event of unforeseen circumstances, which, if left uncorrected, would cause an undue delay or cancellation of one or more Players productions, the Executive Board, in conjunction with the coaches, shall have the right to exercise its discretion to temporarily override one or more provisions of this constitution or the set of bylaws.
2. The intent of this override power is for the sole and exclusive purpose of addressing the emergency situation and effectuating a necessary solution.
3. Once the said situation is resolved the override powers shall terminate.

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